Surname Notebooks

research-workflow-apr2015If you would like to view in PDF, it’s here

Following up on my post for Cycle 2 Week 1, here is my new workflow chart. Or should it be work flowchart? (Whatever.) It is a simplified version of the chart I originally posted here during the first cycle of the Genealogy Do-Over. This one uses the names of the pages in OneNote that I enter data into. It has all the elements that I am trying to capture in OneNote listed on it:

  1. A Research Plan with Research Log
  2. Source Description Page that is where I describe the source, cite it, paste a JPG of source, link to the source on my hard drive and transcribe it.
  3. Source Log (A listing of all the sources I have for an individual or family group to help with writing proof statements if I need to examine other sources and as a resource to see what other sources I might need.)
  4. Family Group Records
  5. Timelines
  6. Proof Statements

This is mostly for my own reference as it relates to the final version of my Chronological Surname Notebook that I am using to document my family history. I am putting everything in OneNote as a way to leave something behind that others can build on and to be able to easily share it with others in PDF or printed form.

Cycle 2 Week 2 Topics:

  1. Setting Research Goals
  2. Conducting Self Interview
  3. Conducting Family Interviews

Because this is my second time through the 13 weeks, I didn’t have much to do for Week 2. Last time through, I had decided I wouldn’t be able to conduct many family interviews for the current line I am working on as there wasn’t anyone left in the previous generations and opted not to do them. Same thing for this cycle. I did my self-interview in the form of a Timeline created in MSWord. I use Timelines to list life events in chronological order for my ancestors. A Timeline helps to show where there are gaps and conflicting information and where sources are needed. Those items can be used to set research goals and/or make a research plan. (I’ll post an Ancestry video by Anne Mitchell at the end of the post that was helpful to me in learning to create timelines if you are interested.)

update1

My research goals for the first cycle through the Genealogy Do-Over were to prove my birth, marriage, divorce and birth of my 4 children; my parents’ birth and marriage; father’s death and siblings’ births and deaths. There were a few documents in my files and my mom’s files that were missing so I added obtaining them to my To-Do List in OneNote. My research goals this time through the Genealogy Do-Over are to concentrate on my father’s parents.

Research Goals Cycle 2 Week 2:

  1. Prove birth date and parents’ names for Raymond Curtis Williamson
  2. Prove birth date and parents’ names for Grace Rose Buisch
  3. Prove marriage date of Ray and Grace
  4. Prove death date for Raymond Williamson
  5. Prove death date for Grace Williamson

This is the first page of my grandfather’s timeline embedded into a page in OneNote.

quirks3-5

As you can see, there is a discrepancy in the records I have for the year of his birth.  I have written for a copy of his birth certificate and I have a theory about why his birth year is one year later on his draft registration that I will include in my Proof Statement. For my grandmother, birth records were not being kept for that time period in Batavia, New York. I will contemplate some ideas for a work-around in my Research Plan.

I’m not going to get ahead of myself here though, because tracking and conducting research are next week’s topics!

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Creating Timelines: A 15 minute tutorial by Anne Mitchell (AKA: Ancestry Anne)

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Cite This Page:

Erin Williamson Klein, “Gen Do-Over: Cycle 2 Week 2.” My Family History Files, 14 April 2015 (http://myfamilyhistoryfiles.com/research-plan/gen-do-over-cycle-2-week-2/ : [access date]).

Please do not copy without attribution and link back to this page.


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I currently have four surname notebooks set up although I am working only in the one for now. There is one notebook for each of my grandparents’ surnames. Working in only one surname notebook at a time is for my own sanity. I am concentrating on going back through and documenting my direct line ancestors first. Then I will come down through the lines documenting their siblings. (Since I am prone to major distractions steering me off course, this may all be a pipe dream. Eventually I want to work on my other surnames though, so I keep deluding myself.) Okay, I have added in the names for other family members besides my direct line to my current notebook but I haven’t added any sources. Well, not that many… LOL Nevermind.

The first place I am going to start is with the Family Group Record (FGR). Here is a PDF of the Family Group Record I use in OneNote.

family_group_record

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It’s helpful to know exactly where that FGR is supposed to go in my notebook. I can figure it out using my pedigree chart but I made a mind map chart that might help some of you see where everyone belongs. Here is a PDF of the chart pictured below.

FGR_where_to_put

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Since I am related to 90% of the Williamsons in the Rochester, New York area, I collect every record I come across that is for a Williamson. Picking a random record… I have a marriage license index record for Stella (Williamson) Mackwood’s second marriage to Louis H Baumann. Stella is my grandfather’s oldest sister. First, she is listed as a child on her parents’ Family Group Record. So where does the Family Group Record for her second marriage go?

FGR_stella_2ndmarriage

Since she is a sister/aunt, she goes in Section Group 3. Non Direct A-Z of my Williamson Surname Notebook. The Family Group Record for Stella and Louis H Baumann goes in the A B Section. There is also a Family Group Record for her and her first husband, Robert Nelson Mackwood, and their children in the M N Section.

FGR_stella

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Next record… A military headstone application for Louis H Buisch.

Buisch_Louis_H_b1879_DaytOH_MiltaryHeadstoneAppl

Buisch is my father’s mother’s surname. (Green notebook). Louis Buisch is my grandmother’s brother. His Family Group Record goes in 2. Non Direct Surname Section Group.

 FGR_louis_headstone

Louis is listed as a child on his parents’ Family Group Record and he will have a Section in the 2. Non Direct Buisch Section Group. (Someday.)

FGR_louis

(Once I get to that notebook. If I ever get to that notebook…)

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Cite This Page:

Erin Williamson Klein, “Who goes where.” My Family History Files, 14 March 2015 (http://myfamilyhistoryfiles.com/organization/who-goes-where/ : [access date]).

Please do not copy without attribution and link back to this page.

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alphabet treeInserting files and images into OneNote is different than attaching files in OneNote. When you attach a file, you are linking from another source to a OneNote Page. It is link to a web page, link to file on your hard drive or link to another Notebook, Section or Page, for instance. The problem with attaching is when the source gets moved or disappears, your link may become invalid.

When you insert a file or image, it becomes part of the OneNote page regardless of where the source of the file or image is/was. The nicest thing about inserting a file or image is that it is actually there for you to “see”, making it much more useful for research planning, transcribing, data analysis, using the drawing tools to make notes on the image, etc.

insert1

 

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You can insert File Printouts, (Word Docs, PDFs, Excel Spreadsheets) Screen Clips, Pictures and Scans. I am going to walk you through inserting File Printouts and Pictures in this post. Screen clips were covered here. (Scans will come at a later time. Maybe a short post on embedding Excel Spreadsheets as well.)

insert2

 

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From the Insert Ribbon > Choose File Printout and navigate to the folder where your images are stored. Choose the file in your folder > Click Insert. The file will be inserted onto the page with a shortcut icon that links to the original file. (You can delete those.) The images can be resized and moved around the page.

insert3

 

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Insert Pictures works the same way as File Printout except that it defaults to looking in the Pictures Folder on your hard drive. One thing to note here is the Insert > Online Pictures option. You can insert pictures from searches on the web, your Facebook and Flickr accounts, (you will be asked to sign in to your accounts before they will be linked) and your OneDrive account.

insert4

 

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For me, a much simpler technique is to Drag and Drop the files and images onto the page. Use Windows Explorer to navigate the the folder where your images are kept. If you drag and drop an image, you don’t get the shortcut icon. When you drag and drop a PDF or Word Doc, you will be asked if you want to Attach File or Insert Printout. Choose Insert Printout if you want to “see” your file on the Page. (You will get the “link” icon for Word Docs and PDFs, but again, you can delete them.) If the image is in another Notebook, Section or Page, you can copy and paste the image to the new location or create a link to the image file at the new location.

insert5

 

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________________________________________________________________________________________
Cite This Page:

Erin Williamson Klein, “Inserting Files & Images in OneNote.” My Family History Files, 2 March 2015 (http://myfamilyhistoryfiles.com/organization/inserting-files-and-images-in-onenote : [access date]).

Please do not copy without attribution and link back to this page.

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A bit about me


Erin Williamson Klein
New York > Nevada
Started my research in 1993

Aside from my own family history research, I also have 2 Surname Studies: Williamson in Monroe County New York & Colebach / Colepaugh--a worldwide study & A One-Place Study of Nye County Nevada Boomtowns

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Following the GPS!

Sourced Database Statistics:
230 people in Williamson branch
15 direct ancestors
72 families total
[number] people properly sourced
[number] remaining to be sourced
[percent] completed

Participating In

Genealogy Do-Over

July 2015 Camp NaNoWriMo Participant
July 2015 Camp NaNoWriMo
Goal: 25,000 words in 31 days
Written: 25,926 in 29 days

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