Here I am going to show you how to Attach and Insert Files into [onto?] Pages in OneNote. I equate “attaching” with “linking.” I am linking to a File on my hard drive, another Notebook, Section or Page or linking to information on the web.

The first place I do this in each Surname Notebook is in the Table on the Direct Line and Non-Direct Line Sections for each Surname Notebook. Both Tables combined are a list of everyone I have entered in the Surname Notebook so far.

 

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Making Text a Link is the same procedure you use in MSWord. Highlight the text with your cursor−in this case Margaret Pollitt. On the Insert Ribbon [menu], choose Link. I am using the “Pick a location in OneNote” option so I find my way to where Margaret Pollitt’s Page is located in my Williamson Notebook. When I Click > OK, Margaret’s name in the Table becomes a link to her Page in the Notebook.

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You can Attach a File anywhere on a Page by placing your cursor wherever you would like the Link to appear. Click > Insert > Link. You can browse the Web or Folders on your hard drive for files to link to in addition to your Notebooks, Sections and Pages. I found the folder for my grandfather’s files on my hard drive and chose the census document I needed to attach in my Table. After I found the appropriate file, I changed the Text to Display to show the year and location of the census.

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I linked to all the census documents I had for my grandfather.

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Below, the PDF icons link to newspaper pages that contain articles about a great uncle that found himself in a bit of trouble in his early twenties. I used File Attachment to add them to his Page. I could insert a copy of the newspaper page using File Attachment, however it only displays a portion of the newspaper page.

In a later tutorial I will show you how to insert the individual newspaper articles as another option.

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Cite This Page:

Erin Williamson Klein, “Attaching Files in OneNote.” My Family History Files, 14 April 2014 (https://myfamilyhistoryfiles.com/organization/attaching-files-in-onenote: [access date]).

Please do not copy without attribution and link back to this page.

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P is for Printing

The easiest way to add a file−document, PDF, photo, genealogy chart−is to use the Print Function in the program where you are viewing the document. If you would like to “see” the file on a Page in your Surname Notebook, this is the simplest way to accomplish that.

One of the Pages that I have added to my direct line ancestors is a Timeline that I’ve made up as a table in MSWord. Shown below is the 8 page Timeline for my great grandfather, Henry George Buisch.

 

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To get this document into the Buisch Notebook in Henry’s Section, I would Click File > Print > Under “Printer” choose “Send to OneNote 2013” from the drop-down menu > Click Print.

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Note that I have OneNote in my task bar at the bottom of the screen but it’s not currently opened. After a few seconds, the task bar icon will start to blink. When I open OneNote, I get a window that that asks where I want to insert the printout with a list of my Notebooks. I can choose a Section or a Page inside a Notebook. I want the Timeline to be on its own Page that I will make a Subpage of Charts & Reports so I chose the Buisch Notebook and then Henry’s Section.

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OneNote opens the Notebook and Section I chose and the Timeline is added as a Page at the bottom of the Page Navigation Menu as “Printout”. All that’s needed is to change the name of the Page and to move it up under Charts & Reports and then slide the Page tab to the right to make it a Subpage.

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I really love this option for the Charts & Reports that are available in my genealogy software. I decided to add the Bow Tie Chart I created for yesterday’s post where I was trying to figure out how many names I would have going back 5 generations from my father’s parents to his Charts & Reports Page. Here is the chart in Family Tree Maker. Click Print > Choose Send to OneNote 2013.

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This time I chose the Charts & Reports Page instead of just my father’s Section in the Williamson Notebook.

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The Bow Tie Chart is inserted onto the Charts & Reports Page for my father. I moved the second page of the chart up to nest next to the first page.

In the next two posts, I will show you other ways to attach and insert files.

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Cite This Page:

Erin Williamson Klein, “Printing to OneNote.” My Family History Files, 12 April 2014 (https://myfamilyhistoryfiles.com/organization/printing-to-onenote: [access date]).

Please do not copy without attribution and link back to this page.

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